Gratitude template horizontal. How to write a letter of gratitude to an employee, manager or business partners - text examples

“A letter of gratitude is a type of business correspondence and is used to express gratitude for cooperation in the event of successful completion of a transaction or reward for a completed task. According to the rules of business etiquette, a sample in this style is quite suitable as a response to a received congratulation or invitation to a special event.” © Formablank

Typically, the text of a thank you letter is not limited by clear rules and is compiled arbitrarily. At the same time, based on the status of the addressee, the degree of formality of the presentation allows for differences. Therefore, thank you letters addressed to a kindergarten teacher or teacher may be written less formally than a similar letter intended for important business partners.

Thank you letter: sample and drafting features

  1. The header of the letter, which mentions the company or person who is the recipient of the thank-you text.
  2. Respectful treatment in a generalized or specific form. For example, in a collective letter of gratitude for employees of an enterprise you can write “Dear colleagues!”, and in a personal letter to an employee - “Dear Ivan Ivanovich!”
  3. The text of the gratitude itself with wording like: “I express my sincere gratitude for...” or “Allow me to express gratitude for the significant personal contribution to the development...”. This is followed by statements about the hope for further successful cooperation or parting words in fulfilling obligations at the same highest professional level: “Your conscientious, tireless work and high responsibility are fully appreciated by management...”, “Successful completion of the tasks assigned to you...”, “I wish Wishing you continued success in your work and confidence in your abilities!” and so on.
  4. Under the text of the letter of gratitude there is information about the person on whose behalf the letter of gratitude was written. It is mandatory to indicate the sender's last name, first name, patronymic, as well as his position. Below is the signature of the originator and the date of preparation of the document.

To place the text of the letter, it is customary to use the letterhead of the company on whose behalf gratitude is expressed.

In some government agencies and departments, a slightly different letter template with a text of gratitude is common, which is used as a badge of honor. In this case, a letter of gratitude performs the same function as a certificate of merit or a certificate of honor.

  • Sample thank you letter.
  • Text for the employee.
  • Letter of thanks to partners.
  • Thank you letter to a teacher or kindergarten teacher.
  • Colored letter templates for parents.

Download templates and sample letters

You can download templates and sample letters for free!

Thank you letter to employee– a business letter expressing gratitude to the employee for his work and other results in the development of the organization. Psychologists say that for a person’s auditory perception, words such as his name and thank you are most pleasant. So why not do this if a person really deserves words of gratitude and praise. A thank you letter is one of the options for business letters and plays a role as an integral part of business etiquette. In this article we offer several examples of writing a thank you letter to an employee of an enterprise.

As a rule, a letter of gratitude is formatted in any form, thanks to which gratitude is expressed for certain achievements and merits.

Examples of thank you letter texts to employees

Let's look at typical thank you letter samples.

#1. Sample letter of gratitude to an employee from the director

I express my gratitude to you and express my gratitude for the successful and high-quality work. I would like to inform you that according to my observations of your activities, it turned out that you do your job perfectly, I also noted that you use non-working, personal time to complete work or assignments on time. I truly appreciate all that you do to help achieve our common goals and objectives. For me, you are a reliable, talented and intelligent employee. I am sincerely very glad to see you on our staff.

Sincerely,

Director of Alpha LLC
Andrey Vladimirovich Zhavoronkov

#2. Sample format of a thank you letter to an employee for participating in an event

#3. Text of a thank you letter to an employee from the team

Dear Konstantin Leonidovich,

I would like to express my deep gratitude and universal gratitude to you for your impeccable work and for your invaluable contribution to our organization.

We are very glad that you are working with us, all our employees give you only positive feedback and with sincere respect. I cannot imagine a more, better, responsible employee than you in the position you occupy. You have fully justified our trust and compliance with your knowledge of the matter. I thank you for your fruitful work in our organization, it is truly invaluable.

A thank you letter serves to express gratitude to both individuals and organizations for work performed or services provided. In this case, individuals may be employees of the company that is the originator of the letter, or employees of a third-party company. Such a letter refers to business documents that are drawn up on the sender’s own initiative or as a response to letters of invitation and letters of congratulations.

The thank you letter must have a certain structure and is drawn up as follows:

  1. Document header. In some cases, it is not mandatory, but according to the rules of good manners, this element must be present. It usually contains the addressee's details (name of organization or surname of a specific person). This element is optional for the reason that it is immediately followed by an appeal that indicates the full name of the addressee or the name of the organization.
  2. Address on a separate line.
  3. Thank you letter text, which indicates the reason for its writing and words of gratitude. It is acceptable to use such template phrases and words as “We express our gratitude to...”, “Grateful for...” and others. At the end of the message, you can express your desire for further cooperation.
  4. At the end of the document, the author signs and dates it.

It is advisable to adhere to this structure, but it is not necessary to adhere to a business style. The status of a business document does not give the thank you letter legal force, so the accuracy of the wording and terms is not important here. Moreover, in letters of this kind, moderate use of informal and friendly words is encouraged.

Features of writing thank you letters

At the discretion of the originator, the letter can be written on plain paper or on. These types of letterhead or special letterhead are typically used when the sender is a government agency, but many private companies also use them.

Sometimes letters of gratitude can also serve as a kind of award or certificate of honor: such documents can be seen framed on the walls of the offices of the heads of many organizations.

Letters of gratitude are appropriate in a variety of situations: from expressing gratitude for help, participation or services to excellent parenting. You can also express or . In each individual case, the use of certain words may or may not be appropriate.

Some of them should not be used at all: for example, the addresses “Mr.” and “Madam” should not be used if we are talking about gratitude to a production drummer at a plant for exceeding the quarterly plan. You should also avoid the word “Dear” by replacing it with “Dear” as this is not acceptable when writing business documents.

Note: A beautiful letterhead may not always be useful either. If it is intended that the letter can be shown by the addressee to other persons or will take its place on the wall among certificates of honor, such a form is quite suitable. But a letter handwritten by an executive always symbolizes increased attention and shows that the writer was personally involved in the issue.

A letter of gratitude is a unique document that represents admiration and joy for the actions of another. The sample can be downloaded for free from this link.



A written thank you message is a unique document that represents admiration and joy for the actions of a counterparty, partner, or employee. Being an optional attribute of legal relations, a letter of gratitude emphasizes the importance of interaction with this particular subject, and the need for further communication and work. The free form of execution on a specially prepared colorful form implies the complete imagination of the author of the text. The content may include individual achievements and a general assessment of cooperation.

Via a special direct link sample thank you letter can be downloaded for free. Each template and example of a thank you message, presented in a separate block, has its own specifics. The simplest format will allow you to easily edit the text and apply the sample in your own practice. If you don’t have a formal letterhead at hand, you can use the organization’s corporate template. In written text, do not forget about words of politeness and respect. Confirmation of words by the results of joint activities will be successful.

Required points in a thank you letter

:
  • At the top are the company details, or the word “Gratitude” if this is a celebratory form;
  • Below is a respectful address to the addressee;
  • The narrative can begin with the results of actions performed over the past time;
  • Assessment of the best moments of the period, personality traits, characteristics;
  • Wishes, fixing the issue of bonuses;
  • Other points are at the discretion of the author;
  • Signature and transcript.
Nowadays, the practice of presenting a thank you text is not as common as it used to be. The constant pursuit of money and success without special events with counterparties, unfortunately, leads to the opposite results. A kindergarten teacher, a steel worker, a teacher, an employee of another company should be awarded for the difficult work they have done. Constant work, without such activities, leads to a dull lifestyle and lack of interest in professional activities. We hope the article was useful to you. Enjoy using it.